Board & Executive Policy
At least two thirds of the Board members must be Commonwealth nationals resident in Commonwealth countries. The Board shall consist of members representing both the national and professional associations, as well as institutions and individuals affiliated to the CCEAM. National and professional associations with more than 20 financial members shall be entitled to a seat on the Board with a maximum of one representative per nation state. Where there are several affiliated organisations in a nation state, that state will select from amongst them, one representative. Membership of the Board does not entitle members to financial support for attendance at Board meetings.
Members may resign at any time by notifying the Board in writing. In the event of members not being able to discharge their responsibilities, the Board may co-opt additional members from the same constituency to serve for the period required but not exceeding the unexpired term. Board Members may be co-opted by the Executive Committee to provide expertise in service delivery. Members shall provide active liaison with their national and professional associations, institutions and individual members and participate in the implementation of CCEAM policies.
Meetings of the Executive and the Board shall be chaired by the President of the CCEAM. The President shall account to the Board for the implementation of policy. The Board will elect the Officials from nominations received from, and seconded by, financial members of the CCEAM.
The Executive Committee
The Executive Committee will implement Board policies and manage the affairs of the CCEAM between Board meetings. This will include coordinating the services delivered by activist teams, preparing and managing the annual budget and preparing policy proposals for consideration by the Board. The Executive will also conduct the public relations of the CCEAM through attending and organising meetings of Commonwealth and international organisations, through writing about the CCEAM and maintaining contact with members, institutions and professional and national associations. It shall maintain membership and subscription records, process membership applications, establish bank accounts, and, subject to ratification by a General Meeting of members, appoint auditors.
All decisions which have financial implications and or involve the creation or cessation of any service must be discussed and agreed a priori by the Executive Committee and be consistent with Board policy. A working quorum for the Executive Committee shall be the President and two other members. Decisions shall be taken by a simple majority of those present. All Executive Committee members will be informed of all meetings and their outcomes. The Executive Committee will decide its most appropriate modus operandi and working relationship in the light of geographical dispersion of members, their availability and their access to communication media.